At Venturiq, we’re passionate about helping organizations streamline their operations and maximize efficiency. Recently, we partnered with Blue Prism, an industry leader in Robotic Process Automation (RPA), to automate and optimize the Purchase Order (PO) processing workflow for a global sustainable water technology client.

The Challenge: Manual PO Processing Consumed Time and Resources

Before automation, the PO process was entirely manual, involving:

• Receiving and reviewing POs via email.
• Validating order details and entering them into an internal system.
• Checking stock availability based on customer delivery requests.
• Creating the order and cross-checking pricing before final approval.

This process was not only time-consuming but also resource-intensive, requiring 15 minutes per instance, 5 Full-Time Equivalents (FTEs) to manage daily workloads and 50 tasks completed daily, amounting to over 14,000 manual hours annually.

The Solution: Intelligent Automation with Blue Prism

To overcome these challenges, Venturiq collaborated with Blue Prism to implement a powerful RPA solution that revolutionized the PO workflow. Our automation now seamlessly handles:

• Receiving and extracting PO data using OCR technology.
• Validating payment terms and delivery addresses.
• Checking stock availability and creating orders automatically.
• Logging into internal systems and entering order details.
• Sending real-time status reports to the business team.

The digital worker is also trained to manage variations in PO templates, field names, and duplicate data entries—ensuring accuracy and consistency across the board.

The Results: Measurable Impact and Significant Savings

Since implementing the RPA solution, the results have been remarkable with 68% Digital Worker Utilization. The client has achieved high operational efficiency while freeing up valuable human resources for more strategic and customer-centric initiatives.

Our RPA implementation delivered substantial improvements across key areas, including:

• Enhanced Efficiency: Reduced manual processing time.
• Lower Workload: Employees now focus on high-value tasks.
• Increased Customer Satisfaction: Faster response times and consistent service.
• Improved Scalability: Effortless handling of increased order volumes.
• Zero Errors: Eliminated inaccuracies and minimized critical data errors.
• 24/7 Service Availability: Continuous task processing around the clock

A Competitive Edge Through Automation

By automating their PO processing, this client not only reduced operational costs but also positioned itself for scalable growth and exceptional customer satisfaction.

At Venturiq, we’re proud to empower organizations with cutting-edge automation solutions through our partnership with Blue Prism. Together, we’re transforming business operations and helping our clients achieve operational excellence.

Ready to revolutionize your processes? Let Venturiq help you unlock the full potential of automation!